See terms and conditions below:

Delapre Food Festival Exhibitor Signup Terms & Conditions

Terms and Conditions for Exhibitors

1    It is understood that in purchasing exhibitor space at Delapre Food Festival that the festival rules and conditions will be adhered to.  The Towcester Food Festival is being organised by the Board of Delapre Food Festival, subsequently referred to in these terms and conditions as the Event Organisers. We recommend that a copy of these conditions is kept and referred to prior to attending the event.

The provision of food and drink is governed by Food Hygiene Regulations. It is the exhibitor’s responsibility to comply with Environmental Health Organisations regulations.  Designated representatives of Delapre Food Festival and EHO officers may inspect a stall at any time to ensure the safe and hygienic operation of the site and compliance with the conditions of booking and product descriptions before, during and after the Festival. Any directions given must be complied with immediately: failure to do so with will result in immediate cancellation of exhibits.

Where relevant, exhibitors must be registered with their local authority and have achieved at least three stars for their food hygiene rating. The orgnaisers reserve the right to refuse or cancel a booking where this is not the case. No refund will be given.
    
2    STOCK OFFERED FOR SALE
The Event Organisers will only accept bookings from exhibitors whose stock is acceptable. Anyone wishing to book should send photographs of their stock or provide a web address where their stock may be viewed. The event organisers will vet applications to ensure a reasonable standard of workmanship and to avoid excessive duplication of any one kind of product. When booking please describe the goods that you will be displaying, these will be the only products you will be permitted to display. Any stallholder displaying goods other than those on their original application form or not in keeping with the quality for a food festival may be asked to remove them immediately. Auctioning, pitching, raffles or tombola stands are not permitted without written permission. The use of radio microphones, amplification devices and music systems are strictly prohibited unless written permission is given.
    
3    EXHIBITORS ARE REQUIRED TO DO THE FOLLOWING
All exhibitors must be set up by the advertised start time. Access may be gained from 7am or earlier as advised on your confirmation. You must not to clear away until the advertised finishing time, and no vehicles are allowed to be brought into the festival arena until the all clear has been given. All stands or stalls are to be set up in an attractive manner and exhibitors using the tables supplied by us must supply a suitable table covering to cover the top of the table and reach the floor at the front and two sides. Boxes etc. to be stored out of sight.

Your car must be parked sensibly in designated car parking spaces. You must comply with our stewards requests to move cars or boxes etc. if we consider them to be in the way.

Exhibitors should check that their table is erected correctly and must not do anything to encroach upon gangways, exits or other exhibitors access. Exhibitors must leave your stand area clean and tidy at the end of the day. Rubbish may be left behind providing it is in a box or bag. You should specify if you require electricity for equipment when booking. The electric point may be up to 10ft away so exhibitors should bring their own extension lead. Multi-way adapters are not permitted at any venue and ALL electrical equipment must have a valid PAT test certificate.
    
4    DEMONSTRATIONS
We may be able to provide extra space for demonstrating the product being exhibited at no extra charge. Any extra space provided must be used for this purpose, not as extra display space, and substantial demonstrations should be given throughout the day. If you would like demonstration space please state your requirements when booking. You will be advised whether or not you have been allocated demonstration space before the event.
    
5    BOOKINGS - ALL BOOKING FEES MUST BE PAID IN FULL ON BOOKING.
All bookings must be paid in full at the time of booking. The event organisers reserve the right to refuse or cancel any booking without giving a reason. The email you receive upon application acts as your VAT receipt. Payment will be taken via our chosen payment provider on behalf of Polyfony Ltd, which is the name that will appear on your bank statement. By making the booking, you agree to comply with these terms and conditions.
    
6    CANCELLATION OF BOOKINGS
Cancellations will be accepted up to TWO calendar months before the date of the festival but you will forfeit 50 per cent of your booking fee. Any booking cancelled at less than TWO months notice before the festival, for whatever reason, will forfeit the total booking fee. Cancellations may be advised by phone but must be confirmed in writing. If you are not going to attend a booking that you have made you must let us know as soon as possible. Once you have notified us of a cancellation in writing we will confirm the cancellation back to you in writing. If you do not receive an acknowledgement of cancellation from us you should telephone us to check that we have received your written cancellation.
    
7    HEALTH & SAFETY
All exhibitors must have public liability, product liability and employee liability insurance.  Failure to produce these documents will result in immediate cancellation of exhibits. At all times, whilst on the site, you will ensure that your stall and surrounding area, equipment and all or any other property is in a condition that is safe for all persons who may reasonably and foreseeable come into contact with it or be affected by it.  The right of inspection is reserved by the Event Organisers and the Environmental Health Officer, before, during and after the festival.

All exhibitors must have the reveleant food management systems in place and, where relevant, be registered with their local authorities. Failure to abide by these conditions risks immediate cancellation of exhibits. No refunds will be given.

FIRE SAFETY
Exhibitors are responsible for the provision of suitable fire safety equipment on their stalls.  The right of inspection is reserved by the Event Organisers and the Fire Safety Officer, of all stands and equipment.
    
8    LIMIT OF LIABILITY
The Event Organisers will do everything in our power to ensure that you have a successful festival but cannot be held responsible for damage or theft of your stock, interruption of power or services, failure of press advertisements to appear, inclement weather, astrological incompatibility or anything else beyond their control. The event organiser does not provide insurance cover for theft or damage to your stock and recommends that you adequately insure yourself against all risks. It is a condition of booking that you understand and accept that you cannot hold Delapre Food Festival responsible for any losses you sustain. If in the reasonable opinion of Delapre Food Festival (or any third party organiser) it is necessary to cancel an event because of prevailing weather conditions or any other reason no refund of booking fee or any other payment will be forthcoming.